Effective Date: March 5, 2025

The Actuarial Society of the Philippines (ASP) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, process, transfer, and share your personal data. It also describes your rights concerning your personal information.

1. Consent

By using our website or providing us with your personal information, you consent to the processing and transfer of your personal data as described in this Privacy Policy. If a specific element of our processing relies upon your consent, you may withdraw your consent at any time as detailed in the “Your Rights” section below.

2. Cross-Border Data Transfers

ASP operates primarily within the Philippines. However, by providing your personal information, you acknowledge that your data may be transferred to and processed in other countries as necessary. We ensure appropriate protections for cross-border transfers as required by law through data processing agreements and standard contractual clauses.

3. Information We Collect

We collect personal information to understand your needs better and provide you with personalized and efficient service. The information we collect includes:

• Personal and contact Information: Name, email address, mobile number, phone number, and physical address.

• Professional Information: Employment details (Company, company phone number, company address), educational background, and other professional affiliations.

• Financial Information: Payment details for membership fees or event registrations.

• Technical Information: IP address, browser type, operating system, and referring website.

• Other information that you directly provide to us

4. How We Collect Information

We obtain personal information through various means, including:

• Direct interactions: When you register for membership, events, or communicate with us.

• Automated technologies: Through cookies and similar technologies when you use our website.

• Third parties: From partners or affiliates who have your consent to share your information.

5. Use of Personal Information

We use your personal information for purposes such as:

• Managing membership accounts and services.

• Processing event registrations and payments.

• Communicating updates, newsletters, and promotional materials.

• Improving our services and website functionality.

• Complying with legal and regulatory obligations.

6. Sharing of Personal Information

We may share your personal information with:

• Third-Party Service Providers: Entities that assist in delivering our services, such as payment processors and event organizers.

• Affiliated Organizations: Partners or societies that offer complementary services or events.

• Legal Authorities: When required by law or to protect our rights and interests.

7. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance user experience and analyze website traffic. You can manage your cookie preferences through your browser settings. However, disabling cookies may affect the functionality of our website.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. Access to personal data is restricted to authorized personnel only.

9. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law.

10. Your Rights

You have the right to:

• Access your personal information.

• Rectify inaccurate or incomplete data.

• Erase your personal information under certain conditions.

• Restrict or object to the processing of your data.

• Withdraw consent where processing is based on consent.

To exercise these rights, please contact us using the information provided below.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any changes will be posted on our website with the updated effective date. We encourage you to review this policy regularly.

12. Contact Us

For questions or concerns regarding this Privacy Policy or our data practices, please contact:

Actuarial Society of the Philippines Headquarters

Unit 819 Cityland 10 Tower II, H.V. Dela Costa Street, Salcedo Village, Makati City

Tel: +632 8892-0693, +632 8463-3552

Fax: +632 8814-0824

Email: actuarial@pldtdsl.net

By maintaining this Privacy Policy, ASP demonstrates its commitment to protecting your personal information and upholding your privacy rights.